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How We Work
The Dual-Engine GovCon Growth System

We combine a white-label capture team with IT/AI engineers to make your small business the most competitive in your lane. You get meetings, compliant submissions, and awards without adding headcount.

Start My Strategy Session

The Two Engines

Capture Engine (Done-For-You BD)
  • Opportunity identification and qualification
  • Buyer and teaming outreach cadences (research → call → targeted VM → email → repeat)
  • Capture plans, call plans, and briefing decks
  • Shipley-inspired color reviews and complete proposal drafting
  • Portal hygiene and weekly reporting
Automation Lab (Process Automation & AI)
  • Opportunity Scanner: one-page briefs + compliance matrices on a schedule (daily or bi-weekly)
  • Inbox → CRM Bridge: auto-log intel, tasks, contacts, deals
  • Proposal Bot: artifacts + first draft for faster reviews
  • Custom workflows tuned to your stack (SharePoint/Teams, Google, Salesforce, HubSpot, Pipedrive, etc.)
See Where Each Engine Fits

The Operating Rhythm

Weekly
Working Session, 45–60 min
  • Prioritize targets, assign owners, confirm next steps
  • Review in-flight submissions and color-review gates
  • Align messaging, teaming moves, and meeting prep
Bi-Weekly
Pipeline Review, 30 min
  • Funnel health, opportunity movement, compliance risks
  • Scanner findings and automation tuning
Monthly
Executive Review, 30 min
  • Results vs KPIs, issues, and next-month plan
  • Go/No-Go on major pursuits and resourcing

The 4 Review Gates (Shipley-Inspired)

Blue

Strategy and win themes approved

Pink

Storyboard/outline and compliance matrix locked

Red

Draft narrative reviewed, gaps closed

Gold

Final QC, signatures, on-time submission

All artifacts live in your TNA portal with version control and checklists.

Onboarding Timeline (First 90 Days)

1-14

Days 1–14

  • Kickoff with the President of Top Notch
  • Lock target agencies/vehicles and message kits
  • Stand up portal, templates, and review calendar
15-45

Days 15–45

  • Launch outreach cadences and capability briefings
  • First submissions out the door; partner mapping in motion
  • Scanner + Inbox→CRM pilot live; Proposal Bot templates ready
46-90

Days 46–90

  • Full cadence running; recurring color reviews
  • Submissions steady; evaluation feedback improving
  • Automation tuned; reporting stable
Get My 90-Day Plan

What You See Each Week (Deliverables)

Updated target list with owners and next steps
Opportunity briefs and compliance matrices
Drafts, checklists, and color-review notes
Meeting calendar, call plans, and follow-ups
KPI dashboard and a concise weekly report

KPIs We Track

Capability meetings set
Qualified submissions (RFP/RFI/RFQ, compliant and on time)
Relationships created (named POCs with next steps)
Time to first award and cycle time to submission
Shortlist and win-rate trend over time

Roles and Ownership

Top Notch

  • Run capture, outreach, teaming, proposals, reviews
  • Build and maintain automations, dashboards, and rules
  • Keep artifacts current, audit-ready, and on schedule

You

  • Provide pricing inputs, resumes, past performance, and quick feedback
  • Approve priorities and teaming choices
  • Ensure an executive sponsor attends the outbound meetings

Security & Compliance

U.S.-based execution, least-privilege access, encrypted credentials
No scraping of restricted portals; respect terms and rate limits
Clear data retention and offboarding procedures

Why This Works

Decades of strategy, standardized into repeatable playbooks
Coordinated specialist team across capture, proposals, systems, and AI
Partner network to assemble stronger, compliant teams fast
Automation to remove friction and lift throughput
Measured weekly so issues are caught early and fixed quickly
Book the Consultation

Capacity & Guarantee

Capacity

We onboard up to 5 clients per quarter to protect delivery quality

Guarantee

10-month service guarantee (details covered during your meeting)

Schedule a 30-Minute Consultation
Proven Outcomes

Results Snapshots

What capture, proposal, and automation programs delivered within 90 days and the first six months.

Show Me What’s Possible

IT Integrator | DHS (FEMA)

From ad-hoc pursuits to coordinated capture.

Situation: Ad-hoc pursuits. Slow cycles.

What we did: Capture cadence, Shipley color reviews, full proposal drafting.

90-day impact: 10 capability meetings, 11 RFPs and 22 RFIs submitted, 44 new relationships created.

6-month impact: 2 awards (first at ~5 months). Proposal cycle time ↓ ~25%.

SDVOSB Manufacturer | Department of Defense

Built a teaming engine that opened IDIQ lanes.

Situation: No teaming engine. Inconsistent pipeline.

What we did: Built partner outreach, capability briefings, compliance checkpoints.

90-day impact: 9 capability meetings, 9 RFPs and 18 RFIs submitted, 45 new relationships; 3 IDIQ lanes opened.

6-month impact: 1 award at ~5 months; steady monthly submissions maintained.

8(a) Professional Services Firm | HHS + VA

Standardized reviews prevented missed deadlines.

Situation: Missed deadlines. Non-compliant drafts.

What we did: Standardized Shipley reviews, portal hygiene, lead-development sprints.

90-day impact: 9 capability meetings, 8 RFPs and 16 RFIs submitted, 42 new relationships; 2 new teaming positions.

6-month impact: Shortlist rate ↑ ~22%; 1 award at ~5 months.

Cloud Services Small Business | GSA + DOJ

Automation Lab accelerated proposal velocity.

Situation: Opportunities lost in inboxes. Drafting took too long.

What we did: Deployed Opportunity Scanner, Inbox→CRM Bridge, Proposal Bot.

90-day impact: 9 capability meetings, 8 RFPs and 16 RFIs submitted; ~70% faster first drafts; missed-opportunities near zero.

6-month impact: 1 award at ~5–6 months; higher submission volume without new hires.

Engineering Contractor | DOT (FHWA)

Visibility and compliance across the pipeline.

Situation: Fragmented notes. Weak follow-ups.

What we did: Auto-log email to CRM, task rules, cadence dashboards; capture cadence on priority targets.

90-day impact: 10 capability meetings, 10 RFPs and 20 RFIs submitted, 48 new relationships; 3 shortlistings.

6-month impact: 1 award at ~5 months; visibility and compliance up across the pipeline.

Pricing & Guarantee

Pricing & Service Guarantee

Two programs, aligned incentives, and a capacity guardrail to protect quality.

Discuss Scope and Fees

Capture Engine

Membership fee + success commission aligned to outcomes.

Automation Lab

Custom quote based on scope.

Service Guarantee

10-month guarantee. Details provided during the meeting.

Limited Capacity

We onboard up to 5 clients per quarter to protect quality.

FAQs

Do you write proposals end-to-end? plus minus

Yes. We own drafting, compliance, and reviews. You provide pricing, resumes, and feedback. Unlimited proposals under engagement.

How soon will we see meetings and submissions? plus minus

Cadences start quickly. Expect first capability meetings in 2–3 weeks and steady monthly submissions by month 2–3.

What if we lack past performance in a target agency? plus minus

We build teaming strategies and capability briefs that leverage adjacent wins and prime/sub roles.

Can you target both federal and SLED? plus minus

Yes. We prioritize by fit and budget impact, then run cadences accordingly.

How do you handle data and security? plus minus

U.S.-based execution, scoped access, secure tools, and minimal data collection.